KPPC COVID-19 SAFETY POLICY –TRAINING SESSIONS
Overall Safety Policy
To implement a successful strategy, in conjunction with Public Health England and the Hurlingham Polo Association, to guarantee a safe, yet effective environment for Club patrons and playing members and their associated staff during stick & ball sessions at Kirtlington Park Polo Club and its affiliated grounds during the COVID-19 pandemic.
a. All individuals who continue to be advised by Public Health England to remain in lockdown at home are not permitted at the Club at this time regardless of their Membership status . This includes all individuals who have symptoms of COVID-19 as well as those who live in a household with someone who has symptoms.
b. No Player or any person working for them (vets, grooms, horsebox drivers) will be allowed entry to Kirtlington Park Polo Club or its affiliated fields (referred henceforward as KPPC) unless they have been symptom-free for the last 7 days, nor been in contact with a members of the their household who has those symptoms for the past 14 days (except in a professional capacity as a doctor, nurse or allied health professional).
c. All personnel coming to KPPC must complete and sign a the health declaration waiver (included in the booking form) The player is responsible for their team personnel (e.g. groom, driver) completing this documentation. Failure to provide this information in advance will result in the player’s session being cancelled and both ponies and groom denied entry to the Club.
d. The player, who is responsible for all accompanying staff, confirms they take responsibility via the health declarations for both themselves and their support team. Failure to provide this information within the designated time frame will result in the player’s session being cancelled and both ponies and groom denied entry to the Club.
e. All players, support staff, match officials and KPPC staff must have their temperature checked on arrival at the stick & ball ground. This will be carried out by the daily Liaison Officer – Sal Grant. This is compulsory and failure to comply will result in you being refused permission to the field. The daily Liaison Officer ruling is final and anyone with a raised temperature above 37.8 degrees Celsius will be asked to leave the Club immediately. This process will be carried out every time you visit a KPPC session. It is also the responsibility of the player to ensure that their support team travelling for them on these training days – and going forward on match days - is healthy and not showing signs of a temperature.
f. A player’s support team must not consist of more than two additional people – 1 driver and 1 groom. The Polo Office advises that the player and the groom both travel independently of the horsebox unless the groom is driving the horsebox or they are from the same household.
g. Entry to Ground 6 via entrance off Akeman street only – Entry to Ground 5 and 4 via Park Farm entrance. Only the staff listed on the signed declaration will be allowed entry.
h. Players, grooms and drivers must provide their own gloves, masks/facecoveringd and hand sanitizer. The control at the entrance to grounds may ask to see proof of this PPE.
i. Grounds will be pre-determined, and times strictly adhered to in order to maintain social
distancing regulations. Players and their support teams must only go to the allocated ground and its
associated parking area. KPPC is following a strict hygiene protocol.
j. If you are unable to keep to your booked time or are running late for your session you must
contact the Polo Office immediately to discuss your options.
k. Horseboxes must not arrive at KPPC any earlier than 1 hour prior to the booked stick & ball
l. Each player is only allowed 6 horses at any session and each session lasts 1.5 hour. A maximum of
5 players will be allowed on the polo field for level 1 sessions and 7 players for level 2 sessions at any
one time and social distancing measures must always be adhered to .
m. There is no food or drink available at KPPC at this time and so all personnel must bring their own
2. Match Officials /Vets
a. All individuals who continue to be advised by Public Health England to remain in lockdown at
home are not permitted at the Club at this time. This includes all individuals who have symptoms of
COVID-19 as well as those who live in a household with someone who has symptoms.
b. No match official or vet will be allowed entry to KPPC or its affiliated fields (unless they have been
symptom-free for the last 7 days, and not been in contact with anyone who has those symptoms for
the past 14 days (except in a professional capacity as a doctor, nurse or allied health professional).
c. All personnel coming to KPPC must complete and sign an HPA waiver and lodge it with the Polo
Office. Failure to provide this information in advance will result in the match official/ vet being
denied entrance to KPPC.
d. All personnel must send a health declaration and lodge it with the Polo Office by 3pm the day
before they are due at KPPC. Failure to provide this information in advance will result in the match
official/vet being denied entrance to KPPC.
e. KPPC will provide sanitised safety equipment for all match officials. All personnel should bring
their own hand sanitizer and gloves.
f. There is no food or drink available at the Club at this time and so everyone must provide their own
g. All match officials must follow the location advice as provided by the Polo Office. Match officials
must arrive 1 hour before each agreed sessions.
h. Match Official roles and responsibilities:
i. To ensure hygiene protocols and social distancing regulations are observed,
ii. Deliver a smooth transition between sessions and ensure each session runs to time,
iii. Liaise with Polo Manager/Ground Staff and players where necessary.
Social Distancing Policy
To reduce footfall in high risk areas – such as pony lines and lorry parks – and maintain 2m social
distancing wherever possible, including while arriving at and departing from the Club, while at the
Club, when playing and when travelling between sites. All personnel involved in session at KPPC will
be given advance notice of the relevant ground and must only visit that ground and relevant parking
areas and pony lines. Copies of our social distancing and hygiene protocols will always be available
at KPPC in addition to being emailed to all players before sessions commence. It will also be
published on the KPPC website – www.kirtlingtonparkpoloclub.co.uk
a. Polo personnel must only use designated parking areas and pony lines as agreed when booking
the session. No access will be allowed to other grounds.
b. Grooms must always observe social distancing rules , especially when watching the polo or caring
for the ponies in the pony lines.
c. Players must avoid contact, including handshakes, with all other personnel while at KPPC.
d. Team tents, where available, will be marked up with 2m markings to ensure social distancing
e. All pony changes must be managed with social distancing in place.
f. All polo personnel should always follow match officials’ advice at all times as protocols may
change due to congestion/incident.
g. A medic will be on site for all sessions that HPA rules requires and all polo personnel will take their
lead from them in respect of social distancing in the case of an accident. A charge may be added to
the session to cover this medics costs.
To keep playing areas clean and prevent COVID-19 transmission by contact or touching
contaminated surfaces. This document is available at KPPC at every session and will be sent out in
advance to all players before sessions commence.
a. KPPC will disinfect every pony line and surrounding areas after each session day has concluded.
b. lavatories are provided in all relevant box parks and will be cleaned daily .
c. KPPC has created hand sanitizer stations at all wash down bays, toilets and the polo office. All
personnel should use a hand sanitizer on arrival and several times during each visit to KPPC. A map
of all the locations is provided with this document.
d. Grooms should disinfect reins and saddles immediately after use.
e. Grooms must provide water for horses to drink and for hosing them down as we would ask you
not to use the clubs facilities KPPC when possible.
f. There is no access to the KPPC Office, Clubhouse or changing rooms. If you wish to speak to a
member of the Polo Office, please contact them via phone.
g. All polo personnel should take any rubbish generated back with them to dispose of at home.
h. It is the responsibility of every person involved in polo at KPPC to take responsibility for their own
Please respect the image of KPPC when posting on social media and ensure that your post could not
be interpreted in a way that could damage the reputation of the club & the sport
No images are to be posted that could be deemed that people are breaking social distancing guidelines –
even family members.
No images are to be posted that mislead the public, i.e. posting old photographs from past events unless
stating thus, or photos from other locations then tagged as KPPC.
Temperature check and sanitiser positions
We ask you all to read and understand the measures put in place by KPPC to keep our
staff and others safe and to mitigate against any transmission of the virus as much as
Temperature check and sanitiser positions
Update No 7 for Clubs and Members
a.Dates and restrictions are dependent on the various tests set by the Government being met, so that Government can announce that they are moving into Step 2. The start date for Step 2, which allows for sporting events behind closed doors, is not before 1 Jun.
b.The aim is to implement a successful progression of training, in conjunction with Public Health England and clubs, which provides a safe yet effective environment for players and their associated staff to prepare for the start of tournament polo, targeted for the early part/middle of June. To meet that target, it is important that players and ponies have the opportunity to train for the HPA Victor Ludorum fixture list as published on the HPA website and hence the intention is to move from stick and balling to ‘no contact’ socially distanced supervised training sessions as set out in Annex A. Professionals are at work when attending a training session as they cannot do it at home.
c.The protection of all persons from Covid-19 is of the greatest importance and hence the numbers attending the training sessions must be kept to an absolute minimum. Only those who are essential to training may attend.
d.Rule changes are being considered in case they are necessary, but our hope and intention is that any rule changes will be kept to a minimum and will only be made to assist getting the sport going as soon as possible.
e.Testing is not currently a condition of the Government, but new tests are being developed and testing will be kept under review.
2.Procedures. These have been updated. The main change is that it has been agreed that all attendees should check their own temperature the day before and should stay at home if it is over 37.8. It must also be checked on entry. Attached at Annex A are the updated procedures. Clubs only will be sent a copy of Guards Polo Club protocols at Annex B which they should find very helpful. I have put in italics the bits which Clubs will want to change and there may be other bits to be updated. At Annex C is a summary of the main points from the Government’s 50 page ‘Recovery from Covid-19’ document and Sport England’s guidelines.
3.Other Points of Note.
a.Polo played on private grounds is not within the remit of the HPA unless it brings the game into disrepute. It is considered to be very unhelpful that some have been and are playing chukkas and putting the whole sport at risk.
b.The Government has not yet imposed a 14 day quarantine for those entering the UK, but it may be imposed at the end of the this month.
Annex A: Updated Procedures.
Annex B: Guards Polo Club Protocols (to Clubs only)
Annex C: Extract form Recovery from Covid-19 and Sport England